Practical guides
Three ways to get the most from Perspectiv Sites.
Pick a guide to set up knowledge for your team.
Guide 01
Plan your Workspaces
Decide how your knowledge is grouped and who can see it, before you write.
- Start with a Workspace per audience.Internal, product, department, client or partner, each with a manager.
- Group Spaces into Collections.Collections keep related Spaces together, such as everything for one product.
- Draw access at the Space.A Space is the access boundary: decide who reads, writes and publishes there.
- Use the guided setup.A new Workspace can create its first Site and a starting set of Collections and Spaces.
Guide 02
Write pages people use
Make pages easy to scan, easy to trust and easy to keep up to date.
- Use headings.They build the "On this page" outline readers navigate with.
- Use callouts for what matters.Warnings, tips and must-dos stand out from the text.
- Give every page an owner.And a review cycle, so it shows up in content health when it is due.
- Start from a template.For pages you write often, such as runbooks or meeting notes.
Guide 03
Publish your first Site
Put the right Spaces in front of the right readers.
- Choose the Spaces or sections.A Site carries only what you choose.
- Limit it to member groups.People, groups, roles, legal entities or worker types.
- Preview it as a reader.Check the navigation exactly as a given person will see it.
- Publish the changed pages.Then download a static copy if people need it offline.
Frequently asked questions
Common questions.
Answers to the questions teams ask most about Perspectiv Sites.
Can we import from another tool?
Yes: import a single Markdown file as a page today. Importing a ZIP of Markdown pages from Perspectiv, Archbee, GitBook or a Markdown folder is being tried out.
Who can edit a page?
Space roles decide it: Viewer, Author, Editor, Reviewer, Publisher and Administrator.
Do readers see unfinished pages?
No. Drafts and published versions are kept apart; readers only see what has been published.
Can we keep a copy outside Perspectiv?
Yes. Download a Site as plain HTML pages with its navigation, images and search.
Can we publish to the public or to clients?
Public Sites, client portal readers and custom domains are planned.
Does search respect access?
Yes. Search results never show content a person may not read.
Can readers use their phones?
Yes. The reader has a phone layout, plus light and dark and a choice of reading width.
When can we get access?
The private beta opens in Q2 2027. Apply now and we will send you the full details before it opens.
More reading: Knowledge base software →Intranet vs knowledge base →Intranet software →Perspectiv FAQ →
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